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Purchasing Clerk

As a member of the Administrative Services Team, the Purchasing Clerk implements purchasing of office supplies and equipment, and prepares invoices accurately and timely for submission to Fiscal for payment. The position also requires the closing of purchase orders in Salesforce. The Purchasing Clerk may also perform other duties as assigned.       

The Administrative Services Team provides customer, purchasing, and office support services to SCS programs and departments. This includes, purchasing of office supplies and equipment, Invoicing, internal/external room reservations, meeting room set-ups, file storage, and customer service to the community.    

Responsibilities 

Processing Purchase Requests and Orders 

  • Assist in completing purchase orders, gathering packing slips, and distributing received items to the appropriate programs/departments.  
  • Process credit card orders and reconcile billing statements for submission to Fiscal. 
  • Enter purchase information and scan related documentation into Salesforce database.   
  • Collect and file/scan copies of completed purchase orders.  
  • Receive and respond to staff inquiries concerning purchase order status or delivery via email or telephone in a timely manner.  
  • Assist in completing check requests for purchase invoices received and submit to Fiscal for payment.  

Maintaining Supplies, Filing and Forms 

  • Maintain inventory of office supplies, stationary, copier/printer supplies, and office forms, including Home Care Duty Sheets.   
  • Maintain electronic filing system (Salesforce). 
  • Respond to office supply requests from staff and distributes items accordingly.  

Performing & Overseeing Administrative Activities 

  • Ensure copiers, fax machines, and other office equipment are operable and place services calls for repair when needed. 
  • Provide administrative support to support service manager when needed.  

Customer Service 

  • Provides coverage at Reception when needed. 
  • Collect, process and date stamp outgoing regular/certified/overnight mail via USPS and/or FEDEX mail services.   
  • Run copier and mail machine monthly reports. 
  • Assist in completing preparation of personal protective equipment (PPE) packets. 
  • Assist with PPE packet set ups for mailing. 
  • Stamp and mail outgoing PPE to clients and/or employees (deliver to local post office as needed). 
  • Accept deliveries of PPE shipments; sort and keep inventory. 

Qualifications 

  • High school diploma or equivalent; college a plus. 
  • Two years of administrative/office support experience. 
  • Microsoft Office and Excel proficiency; internet search skills; Salesforce experience a plus. 
  • Bilingual English/Spanish preferred. 

Physical Requirements 

  • Ability to walk for prolonged periods of time, including up and down stairs. 
  • Local travel via public transportation is required on occasion.      

How to Apply 
Please send a cover letter and resume with subject line “Purchase Clerk” to Yasmin Quinones at yquinones@scsny.org

Please Note: If hired, Sunnyside Community Services requires proof of vaccination as a condition of employment. 

Sunnyside Community Services is an Equal Opportunity Employer 

Post date: 

July 25, 2022


Sunnyside Community Center


We enrich lives and strengthen communities through services and engagement for individuals at all ages, beginning with those most in need.